CLERK TYPIST III-UNCLASSIFIED

DESCRIPTION

The Department of Public Works has an immediate opening for a full-time, at-will, unclassified CLERK TYPIST III in the Public Service Bureau.

The position provides support to the Clean Long Beach Team division head and division staff with daily administrative functions such as calendaring, answering phones, timesheets, and other administrative support.

EXAMPLES OF DUTIES

• Interacts with other departments, the public and outside agencies in person or by telephone;
• Schedules and coordinates meetings, interviews and/or trainings;
• Composes, types, edits and proofs memos, correspondence and documents;
• Creates and maintains monthly Bureau overtime reports, skill pay, accident and injury logs;
• Maintains weekly timecards for 20-30 employees;
• Maintains employee attendance records;
• Schedules DOT certification appointments and maintains records of those certifications;
• Orders office, janitorial and other supplies;
• Provides backup support for Bureau secretary;
• Performs other related duties as required.

REQUIREMENTS TO FILE

M INIMUM REQUIREMENTS:

• The ability to type accurately at a net speed of 40 words per minute and perform basic clerical and office support duties.
• The ability to work cooperatively with others and the public.
• The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

DESIRABLE QUALIFICATIONS:

• Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting.
• A valid Class C Driver License.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Excellent interpersonal, written and verbal communication skills.
• Proficient in spelling, grammar and punctuation.
• Excellent customer service and organizational skills.
• Working knowledge of Microsoft Office.
• Flexible and adaptable to changing priorities.
• Thorough knowledge of office procedures and time management.
• Exceptional work habits including punctuality and attendance.
• The ability to work cooperatively with other employees and the public.
• Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities.
• Ability to maintain confidentiality.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Thursday, November 30, 2023. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact the Department of Public Works, Personnel Division at (562) 570-4686.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Department of Public Works, Personnel Division at (562) 570-4686.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.Closing Date/Time: 11/30/2023 11:59 PM Pacific