Administrative Clerk II

Description

Click HERE for the job announcement!

The City of Livermore is currently accepting applications for the position of Administrative Clerk ll. The vacancy is in the Library Department. Please refer to the job announcement for further information. Apply by 12/01/23 to be considered for this amazing opportunity.

NOTE: This recruitment will close at 5:00 p.m. PST on Friday, December 1st, 2023, or after 100 applications have been received, whichever occurs first.

DEFINITION

Under supervision, provides a variety of routine to difficult clerical support to a department, division, or section including word processing, filing, record keeping, processing invoices for payment, answering telephones; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This classification is characterized by a thorough understanding of accepted office practices and department activities. Positions in this classification independently perform a variety of office support duties under fairly clear guidelines making decisions with the guidance of supervision in non-routine circumstances.

SUPERVISION RECEIVED

Supervision is provided by a department, division, or section supervisor.

SUPERVISION EXERCISED

May supervise or provide direction to a Typist Clerk or temporary employees in the assignment and prioritizing of their work. May act as back-up for a Division Clerk or Departmental Secretary.
Examples of Important and Essential Functions

General Office Duties

Depending on assignment of duties, may prepare, distribute, and maintain materials for a department, division, or section; coordinate the flow of paperwork; maintain accurate, up-to-date files and records; draft and update procedures; draft, type, copy, and distribute memos, letters, legal notices, reports, and other office correspondence; proofread and correct documents; collect and organize data; assist in the preparation of the budget; research and order various supplies, materials, and parts; perform basic accounting functions; process goods received and invoices for payment; attend day and night meetings, and take and transcribe meeting notes; and keep informed of new and amended laws, statutes, codes, and ordinances.

Communication and Interaction with Co-Workers and the Public

Courteously answer incoming telephone calls and either assist callers or direct callers to the appropriate person or agency; and promote positive and effective working relationships with departments, divisions, vendors, elected officials, other agencies, and the public.

Computer Applications
Use a personal computer to perform word processing, spreadsheet, data base, and other specialized functions; operate, maintain, and update computer applications; enter data and verify the accuracy of the input; and generate reports.
Job Related and Essential Qualifications

Demonstrated Knowledge of :

Modern office practices, procedures, and equipment; proper English usage, spelling, grammar, punctuation, and business format; records maintenance including alphabetic and numeric filing systems; department, division, and section policies, practices and procedures; business mathematics including percentages and decimals; basic accounting procedures and inventory control; application of Federal and State taxes for payment of invoices; gathering, compiling, and presentation of information; and principles and practices of exceptional customer service.

Demonstrated Skills to :

Coordinate work flow to meet deadlines; work as a member of a team to accomplish department or division goals; use independent judgment while performing routine duties; operate modern office equipment including computerized word processing, spreadsheet, and data base software; proofread documents for accuracy; research and organize information from various sources; develop solutions within established guidelines, using initiative and sound judgment; be flexible and adapt to changing conditions; communicate effectively both verbally and in writing; respond to internal and external customers in a professional, creative, and cooperative manner. Some positions may require the skills necessary to read plans and blueprints, order parts and keep track of inventory; take meeting notes/minutes and transcribe into final form; research and compile statistical reports; maintain computer software applications; and exemplify an enthusiastic, resourceful, and effective service attitude with the public, co-workers, and others who are contacted in the course of the work.

Ability to :

Effectively apply the required knowledge and skills in the daily performance of assigned duties; read, comprehend, and interpret a variety of written materials including policies, codes, ordinances and regulations; and meet the City's keyboarding standard (45 net wpm).

Experience, Education, and Training Guidelines:

Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Two years of experience performing responsible clerical duties in an office environment. Experience in a public agency is desirable.

Education : Equivalent to graduation from high school, supplemented by courses in business or computer science.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to attend evening meetings; work scheduled and emergency overtime as required; and attend out-of-town meetings and seminars on occasion during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to read standard text and computer terminals; converse in person and over the telephone; use a keyboard (45 net wpm); ability to bend, stoop, stretch, and reach; and safely lift and carry up to 30 pounds.

Retitled from Senior Clerk, 3/2023
Additional Information
The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 11/2023

MOUTERM
10/01/2021 - 09/30/2025

SCHEDULED INCREASES
10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year

CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.

BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings).

LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 6.75% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)
ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL

Years of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs

Prorated for part-time EE.
Maximum accrual: 340 hours

HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period

SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual.
• PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle.

FUNERAL LEAVE
3 regularly scheduled workdays max for immediate family.

PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)
ER contributes $75 per pay period, with required matching of $75 by EE

2023 Maximum :
Normal = $22,500
Age 50+ = $7,500
Catchup Limits = $45,000
Voluntary EE Participation

SECTION 125 PLAN
No ER contribution
2023 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,050/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.

SAFETY SHOE ALLOWANCE
Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.

PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.

SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.

EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.

STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays

CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.

WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.

COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.

SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.

BILINGUAL PAY
$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.

$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.

TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.

CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.

COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.

OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.

TUITION REIMBURSEMENT
75% reimbursement fortuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.

For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.

PAY PERIODS
26 pay periods per year

Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 12/1/2023 5:00 PM Pacific